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Then I click through each tab in turn, taking only a very quick look at each article to decide if it’s something I might want to read. I’m a bit of a drunken sailor when it comes to rounding up research materials: I usually just command-click on every result that looks interesting until I have a few dozen tabs open. Then I open my web browser and start searching in JSTOR for materials related to that topic. When I’m starting work on a new article, I begin by creating a new collection in Zotero, named for the topic of my story. Step 1: Collect source material in Zotero Click the “save to Zotero” button in your browser toolbar to add this item to your collection. Follow the instructions on the Zotfile site to get it up and running in your Zotero installation.

Zotfile (a free plugin for Zotero) for extracting article highlights.

Zotero connector for your web browser (Firefox, Chrome, or Safari), so you can easily save things to your Zotero collection.

You may want to pay for an annual subscription that increases the amount of space available for storing your Zotero library in the cloud, but it’s not necessary to making this system work.

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This is the software you will use to collect your research materials and generate citations.

Zotero (free download for Mac, Windows, Linux).

If you’re new to Scrivener and have trouble finding any of the menu options I reference in the directions below, you can look them up in the downloadable Scrivener manual.

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You can download a trial version here, which will work for 30 days.

Scrivener (available for Mac, Windows, or iOS) for actually writing your article or book.

My system uses the following pieces of software: My sample file includes the material I collected and organized for my recent column, “ The 4 Questions to Ask Before You Unplug,” and also provides a short summary of the steps below.

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You may also find it helpful to look at this sample Scrivener file ( download zip file here) based on material from Zotero. I’ve shared my system in detail below, which may make it look complicated: Consider following the process step-by-step and you should find it quite easy to repeat (or tweak to your own needs) in the future.

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It’s taken some experimentation to figure out how to use Zotero and Scrivener in a way that accelerates my writing. Think of Zotero as the database that helps you get to an outline-or even a first draft. These features make Zotero an ideal partner to Scrivener in writing material based on quoting or citing existing materials.

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If it is an item you found online, you can even archive a copy of the Web page and annotate the Web page directly.

Zotero is able to recognize the information necessary for a citation on Web sites ranging from JSTOR to Google Scholar to YouTube, and to store that readily available information in your Zotero library… Within the record you are able to attach an unlimited number of documents (Word, PDF, TXT, etc.) as well as create notes about the reference. As the scholars Jason Muldrow and Stephen Yoder explain in Out of Cite!: Many writers already know Scrivener as a tool for long-form writing, and many academics already use Zotero to track their citations. If you do a lot of writing based on research in JSTOR (or other academic materials), I suspect you’ll find that the combination of Zotero, Scrivener, and Zotfile (a plug-in for Zotero) lets you work much more efficiently, and with better results.Ĭonsider following the process step-by-step and you should find it quite easy to repeat (or tweak to your own needs) in the future. So, this month, I’m doing something a little different with my column: I’m sharing the system I use to write these columns, so that other researchers, writers, and students can use or adapt my system. I now use Scrivener in tandem with Zotero, a bibliographic software tool that makes it easier to organize source materials and insert citations, and I’ve developed a workflow that makes it dramatically easier to draft articles based on scholarly research. I wrote those words two years ago in a column about Scrivener, the writing software I use to write my columns for JSTOR Daily (and other publications). The digital environment in which we do that work may feel crucial to those of us who earn a living through our writing, but this environment should matter to anyone who does significant amounts of writing for work or leisure. How we structure the writing process shapes not only how we articulate our ideas to the world, but also, how we work through those ideas ourselves.